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HR Management

8 Office Improvement Tips to Scale-Up Productivity

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The secret to a successful business or company is having happy employees. Happy employees will not only be productive in their services but also go beyond being creative because they feel appreciated. Supporting your employees by giving them the right working environment and motivating them will go a long way in increasing their productivity, which translates to higher profitability. If you aim to have your business grow and get more established, below are ways to help you scale up productivity.

Cut the Number of Meetings and Improve Communication

Meetings have shown to be one of the best time-wasters in businesses because they can be quite unproductive. Most companies hold meetings about subjects that can be discussed over email, which consumes a lot of productivity time. You must practice more open communications such as making announcements and sending emails when possible.

Avoid pulling your employees away from their productivity all the time and only schedule the necessary meetings. Always aim at holding purposeful meetings by having a clear-cut goal around topics that demand people to be present. It is vital to come up with a specific agenda when holding the meetings and find a way to revamp your team meetings to avoid them being boring and purposeless.

Set Realistic Goals

It is important as an employer that you have realistic expectations and goals when it comes to your employees. One of the reasons why most employees leave their job is due to an overload of work, which results in pressure and burnout. Most of the employees that are subjected to more work with no incentives always end up having lower productivity.

You must set reasonable working hours and the appropriate workload that they can effectively manage in that amount of time. If you must increase their workload, it is only fair that you also raise their pay or offer them a promotion. For a better working culture, you can also allow your employees to set their hours for better productivity.

Never Stop Training Your Employees

Not all people are born creative or with the ability to be productive and training is the best way to scale up their productivity. Training not only offers more knowledge to the employees but also provides an opportunity for them to interact with each other on different levels, which is healthy for the business.

There are different ways in which you can hold a training program for your employees such as holding seminars, outsourcing a consultant to speak to them, having team buildings, and group meetings. You should be willing to train your employees occasionally as there is so much information and skills that keep evolving now and then.

Make It Simple

It is no secret that sometimes simple is underrated and often you may find yourself going beyond what is important. The truth is that less is more and the simpler your work routine is, the more productive your employees will be. You must create a routine that incorporates all the employees and sets out the roles of each person and the time required for the roles to be accomplished. This will have each person-focused and committed to his or her daily goals thus increasing productivity. You should also aim to allocate a role to a person who is well equipped and good at it rather than focusing majorly on titles.

Ensure that Cleanliness Is Observed and Maintained

Always remember that cleaning is a process and not a project and how clean or dirty space is affecting the productivity of those in it. Being in a dirty and messy space makes one uncomfortable and overwhelmed which may lower their productivity greatly. You must encourage your employees to keep their spaces tidy by clearing clutter and having equipment arranged.

You should also ensure that the overall environment of the offices is clean by occasionally hiring a commercial carpet cleaner. These cleaners always take care of the dirt and litter that falls on the floor and go unnoticed to avoid infestation and the occurrence of a foul smell that can make the working space an unbearable space to be in.

Allow Personalization

Your employees are spending most of their hours in their allocated space so it would be nice if you allowed them to decorate the space in their way to personalize it. Being comfortable in their working space is one of the ways to increase their productivity. This is because personalization can increase their emotional connection to their work. Personalizing working spaces always helps the employees to feel more at home and free thus they can give their best in what they are doing.

Encourage Breaks During Work Periods

Rest is as important as working when it comes to increasing productivity. Always remember that your employees are as human as they get and not robots and resting helps them to re energize and get over the fatigue. Your employees need to understand that it is okay for them to take breaks to make coffee, have a short walk to clear their minds and regain focus, have a short chat with a colleague, or even get a bottle of water to drink. The human brain functions at its best when one is not exhausted and is relaxed. Encouraging breaks gives your employees time for their brains to rest so that they can refocus and even come up with fresh ideas and new eyes for what they are working on.

Incorporate a Wellness Program

Being concerned about the wellness of your employees is part of your responsibility as the employer.  One of the best ways to ensure that your employees are healthy enough for the highest level of productivity is to implement a wellness program in your routine. You should ensure that the wellness program encourages your team to eat healthily and exercise. The program should also offer incentives to motivate your employees to hit their goals. Having healthy workers will ensure a smooth running of the business and reduce the sickness rates helping them to perform at their best.

Wrapping Up

For a business to be successful, the input of both the employer and the employees is required. However, the productivity of your employees will be determined by how much and far you will support and motivate them. Always remember that happy employees will translate to high productivity leading to higher profits.

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