From organizing the essential items into drawers and storage spaces, to managing cables for safety, and digitizing documents. There are plenty of productivity hacks to embrace for a cleaner workspace.
If you’re looking to improve productivity within the workspace, here are eight hacks worth knowing.
1. Declutter the Space Regularly
To help keep the space as clean and tidy as possible, declutter the office spaces as regularly as possible. Identifying what clutter is in the space is the first step to getting your office into a more clutter-free, productive space.
There’s likely to be a lot of clutter where shared spaces are concerned. For businesses in general, clutter can accrue, especially as new staff come and go over the years. Documents, belongings, and random bits of equipment may get left behind
Make a habit of clearing out unnecessary items, filing away papers, and removing clutter from surfaces to keep your space tidy.
The more you can do to declutter the space regularly, the more you can keep on top of it. It’s when you leave it to build up that it makes it harder to manage then.
2. Go Paperless
Going paperless is easier than it sounds, and for many businesses nowadays, it’s worthwhile making the change. There are a lot of businesses out there that don’t really need to use paper as much as they did some two or three decades ago.
The digital world is a lot more advanced, and so are the devices we use to view documents on, from computers to tablet devices and even smartphones.
There are many benefits of going paperless, from saving the environment one ream of paper at a time to helping reduce your business costs. There’s a lot of money that can be saved by going paperless, not to mention that you can also digitize what physical documents you have. That way, you can remove all those physical documents and make more space within the office.
3. Make Use of Commercial Cleaning Services
Keeping your spaces clean is incredibly important and continues to be so, even a few years on from the pandemic. Everyone is a little more cautious about the spread of bacteria and infections in general, and so it’s good to carry on with this effort when it comes to your commercial cleaning services.
The cleaning schedule within your workspace should be efficient, making sure that all surfaces are wiped down and clean. It can also help to remove mess so that staff members can be as productive as possible without having to see clutter and mess lying around the spaces they work in.
Assessing your current cleaning schedule is worthwhile because you can see exactly how much or how little needs to change. By improving the cleaning schedule as it now stands, you help to keep bacteria from spreading to a minimum, which should hopefully keep your staff in good health.
By partnering with a trusted commercial cleaning provider, you’ll be able to keep your workspace clean and therefore productive.
4. Manage Cables for Safety
Managing cables is something that can help when it comes to health and safety in the workplace. You want to make sure that there are cable organizers in every environment where there are perhaps a lot of cables lying around.
Workstations are often the place where these clips and sleeves need to be in place to help keep wires and cords tidy. It also helps to stop them from becoming a tangled mess. You should also look at any server rooms, as this is a big danger if you’re not managing your cables correctly and have them in an organized fashion.
5. Use Storage Solutions
Storage solutions are good to have, especially when you’re looking to maximize everything in the space so that it has its own place. Invest in drawer organizers, shelves, and bins to help keep everything nice and tidy.
With storage solutions, you’re able to keep everything in an organized order, with as little on the floor as possible. If you’re taking up floor space with clutter and belongings that have no place to go, it’s going to make the room feel more cramped.
Try to find solutions for storage so that everything has its rightful place throughout the office.
6. Optimize Workstation Areas
Individual workstations should be optimized as much as possible. You should try to ensure all employees are aware of the policies when it comes to workstations and cleanliness. If you don’t have a workstation policy, then it might be worth having one in place.
Policies like this can help keep everyone in line and make sure they’re adhering to the rules in place. Messy stations can set a bad impression, especially on visiting guests, so ensure every station is kept in pristine condition and optimized effectively.
7. Let in the Light and Fresh Air
Try to let in the light and fresh air when it comes to creating a clean and organized space. There’s nothing better than having natural light coming through the office windows. The same goes for opening those windows and letting some fresh air in.
This can really help to boost employee mood as well as circulate the air within the office space that might often become a little fusty and smelly throughout the day. Indoor plants can also help boost the quality of the air in the office.
8. Encourage Personal Responsibility
Finally, employees all have an individual responsibility and an awareness of their workspace. Therefore, you should be encouraging personal responsibility towards keeping their workstation tidy and maintaining the general cleanliness of the office in general.
Being able to improve the productivity of a workforce is important, and by keeping the office clean and tidy, that’s one way that productivity thrives. Use these tips to help maintain a healthy, clean, and organized office space for your business this year.
