Planning & Strategy Planning Processes

Hosting Business Meetings and Events

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When you run a business, you’re going to naturally find yourself with a lot on your plate. You’re going to have to oversee every single process – from product development to marketing and order fulfillment – to ensure that everything goes according to plan. Of course, as long as you’ve taken the right steps, your hard work should pay off. You’ll generate some profits. You’ll be able to reinvest in your business. You’ll be able to afford to outsource more work or to build an in-house team. You can slowly hand over more responsibility to others and begin to kick back and relax, or perhaps invest in your time in other areas of your business and its development that you’re more interested in. Now, one major area that you’re going to have to look into and work on when seeing your business grow is meetings and events. Here’s some more information on the subject that can help you to be the best host possible and benefit your business as best possible as a result.

The Importance of Meetings and Events

Meetings and events play a huge role in every business. Your team are going to have meetings on a regular basis. This is where your employees can discuss everything they need to complete projects, hit their KPIs and perform to the best of their ability. Alongside this, as your business grows, you’ll have meetings in the form of interviews to scope out the best candidates to fill new positions within your company. You’ll also have more meetings with other businesses and clients who you want to partner with and keep particularly happy. Meetings are the main form of communication within any business and are essential to keep the cogs turning. You need to make sure that you accommodate for them as best possible if you want your business to thrive.

Meeting Rooms

Make sure that your office space has some sort of meeting room for people to meet in. This room should have glass walls if possible to ensure that people don’t feel shut in and that meetings are transparent. You should supply a desk, chairs and other meeting essentials, such as projectors or whiteboards for making notes and gathering ideas. You may also want more private meeting spaces with soundproofing for more confidential or sensitive HR matters.

Meeting Venues

You may find that you don’t always want to host meetings or professional events within your own offices. Perhaps you are going to be hosting a larger number of people, or want to create a sense of occasion. During times like this, you should consider hiring out a meeting venue like This will provide you with a professional space where you can meet clients, partners, team members or others. They tend to be equipped with desks, chairs, projectors, speakers, good wifi connections and anything else that you might need to host a meeting that is definitely up to standard. Many companies do this for pitches and other significant conversations.

Video Meetings

Of course, since the pandemic, not all meetings always take on a face to face format. As many of us were confined to our homes, a lot of business moved online and many companies found that video calls through apps and software like Zoom were equally effective and much more cost effective than hosting meetings in person. If your business is continuing this mode of meeting, or if businesses you’re partnering with are choosing to work in this way, it’s important that you ensure you are able to accommodate it. First, you need to make sure that you and all your team have quality laptops with good internet connections and VPNs for security. You should also make sure that everyone is well trained in how to set up, host and follow good etiquette in video calls. Your team should know to sign into the call a few minutes early to allow for last minute software updates or technical faults that may need to be resolved first. You should make sure that there are clear rules surrounding whether cameras are on or off and whether people should have virtual backgrounds or not. Those in loud spaces should know to mute when they’re not talking to minimise background noise and distractions.

Meetings really are integral to any business’ operations and success. Hopefully, some of the tips and guidance above will help to ensure that your business’ meetings are up to standard and will serve the purpose they need!

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