The process of conducting an office move can be challenging, time-consuming, and stressful—but, often, the benefits outweigh the hassle. A new office space can promote substantial business growth and provide an environment that’s highly beneficial for your employees which leads to increased productivity. To help make the process easier, here’s what to consider when moving offices.
Picking the Right Space
The first—and most essential—step of switching offices is ensuring you have a new building lined up. The ideal location for your new office space should be functional, on-budget, and, ideally, not too far from your current location. When you’re selecting your new office, here are some important qualities to look out for.
Adequate Wi-Fi and Phone Signals
Constantly dropped calls and unreliable access to the internet can spell doom for a company. If signals are weak, customers will have difficulties contacting your business, and employees will struggle to get their daily work completed.
Check to make sure phone lines are up and running and that reception is strong. Make sure that your internet provider can set things up either shortly before or after the move, and test everything prior to your employees’ first day in the new office.
Another thing to consider when moving offices is space. If you’re moving offices, ensure that the new location is roomy enough to accommodate all your furniture—ideally, the office will have a decent amount of clutter-free areas. Your employees should be able to walk around with ease and, if necessary, have room to stretch.
A new office space might seem flawless; that is, until you peer down into its parking lot and realize the amount of space available is sparse—or even nonexistent.
A lack of parking space will frustrate your employees. Rather than parking directly in front of your place of business, they’ll have to park on the streets or in a parking garage (which may cost a fee). Consider steering clear of offices without reliable parking, if you can.
To optimize your new space, you’ll want to pick through the lease with a fine-toothed comb. Is the contract long-term or short-term? Can you expand and update the office as needed? Does it accommodate downsizing? To avoid spending more money than necessary, try to negotiate parts of the contract you’re unhappy with.
Preparing for the Move
Once you’ve settled any matters related to the location of your new office, you’ll have to prepare for the move. To ease the stress of moving, there are several things you can do that will make the process easier.
Pack well in advance. Sort out the appointment dates and costs of any needed help, like movers and electricians. Double-check both your previous and current lease agreements to make sure the old one’s been voided and the new one is signed and ready to go.
When you move, there are other important things to consider, like informing your employees and clients, updating the location on online platforms, and setting up internet and phone services. Make a checklist, and don’t forget to check everything off!