Data from Founder Reports suggests that over 65% of US businesses offer hybrid and remote roles. Operating a remote workforce has benefits for both employers and employees, including enhanced flexibility and lower running costs. Running remote teams isn’t always easy, and there are many pitfalls to avoid. In this guide, we’ll discuss some simple, effective strategies you can employ to make your business better in 2026.
Take Advantage of Tailored Tech and Tools
One of the best ways to elevate performance levels and boost efficiency when running a remote team is to take advantage of modern technology. Cutting-edge devices, software, tools, apps, and platforms can help you improve productivity, save time and effort, boost team morale, and streamline operations. From portable apps that enable your team to prepare for presentations on the go quickly and seamlessly to communications tech that allows multiple users to connect from any location, it’s beneficial to upgrade and update technology regularly. Focus on innovations that are relevant to your company, your team, and your business objectives. Look for solutions that will help you achieve your goals, address pain points, and build on successes.
Technology is advancing rapidly, with new gadgets, devices, programs, and tools becoming available all the time. As a business owner, it’s unrealistic to think you can invest in every groundbreaking development. Most employers are restricted by factors such as budget, space, employee knowledge, and training. If you’re looking to enhance your tech arsenal, create plans that are tailored to your business. Research products and developments, seek expert advice, and look at what other companies with similar models are doing or using. It’s also incredibly beneficial to consult with your employees. Ask them for feedback on existing technology, encourage them to share ideas and suggestions, and search for ways to solve problems and make life easier.
Automation software is an excellent example of sophisticated, modern technology that can help you save time, energy, and money and free up hours for your team to focus on other tasks. You can automate repetitive, mundane tasks, create tailored schedules, reduce the risk of errors, and improve customer service.
Optimize Flexibility for Better Employee Well-Being and High Retention Rates
Flexibility is one of the top priorities for jobseekers today. While many people are still interested in generous salaries, a 2024 survey revealed that around 40% of workers would trade money and career development for more freedom and flexibility.
As an employer, it’s beneficial to be aware of trends and to act on data. If you can cater to employee preferences, this will help you attract and retain talented candidates and workers and improve well-being and job satisfaction. Being flexible allows employees to achieve a healthier work-life balance. Remote working gives people more control over their schedules and working hours and it often cuts out a lengthy commute, which eats into quality time with friends and family and downtime. A study by the International Workplace Group found that 75% of employees experienced reduced symptoms of burnout after switching to hybrid roles.
High levels of team morale, good mental well-being, and flexibility contribute to high employee retention rates. This is important for business owners because it saves time and money, enhances brand image and reputation, and helps build strong, long-lasting teams. The average cost of recruiting an employee in the US is over $4,500.
There are various ways to make your business more flexible. In addition to employing remote teams and offering home-based and hybrid roles, you can also consider options, such as condensed hours, 4-day working weeks, and implementing core hours. Core hours ensure everyone is available within specific timeframes while allowing individuals to decide when they work outside of set hours. Four-day weeks have become more popular, especially in parts of Europe. A major pilot in the UK found that working four days instead of five boosted well-being, reduced stress, and increased productivity. Over 97% of employees reported better morale and higher levels of motivation, and absenteeism linked to poor mental health decreased by over 25%.
Encourage Communication and Team-Building
There are many benefits of working remotely, including more flexibility, lower costs, and a healthier work-life balance, but there are potential downsides. One of the most common issues employees report is isolation. Many people miss interacting with colleagues at the office, communicating face-to-face, and being part of a physical team. Encouraging better communication and championing team-building can help you solve this problem and create strong, cohesive teams.
Working remotely doesn’t have to mean that employees rarely see or engage with each other. Modern technology means almost anything is possible. As an employer, you can promote good communication via regular online catch-ups, team meetings, and social gatherings and events. You can also operate remotely while organizing in-person activities, conferences, and get-togethers. Virtual social activities are great for breaking down barriers, making it easier for people to get to know each other, and adding fun elements to the working week. Examples include online games and quizzes, after-work drinks, book groups, virtual karaoke, online charity fundraising events, and online escape rooms.
Smooth, effective communication is particularly important when teams work together on projects, new briefs come in, and deadlines are looming. It’s crucial to make sure you have the relevant tools and technologies you need for your employees to work collaboratively and to be clear about project goals and targets. Plan frequent meetings, allow individuals time to share thoughts and updates, and use software and tools to make sharing files and data, messaging, and leaving feedback and comments easy on the move.
Remote working has become increasingly commonplace in the last decade. Both employers and employees can benefit from flexible working arrangements, but it’s not a golden bullet. There are risks and pitfalls to avoid. If you’re thinking about launching a business with remote teams in 2026 or you’re considering switching to hybrid or remote operations, it’s wise to identify ways to make it work for you. Key steps include taking full advantage of cutting-edge technologies and tools, optimizing flexibility for your workforce, and encouraging effective communication and team-building.
