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Business Planning Process Planning & Strategy

How Does an Office Move Affect Operations?

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When considering moving your business from one location to another, it’s not just about shifting the location, but there’s a lot to consider. Think about your clients, the location accessibility, your budget, and why you need to move.

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To make a move quicker and less stressful, think of hiring commercial movers to take care of the project. Your property will be in safe hands, the process will be faster, and you won’t have to worry so much about the logistics of getting the ideal vehicles to shift equipment.

You can also carry out the move in the evening or over the weekend when you’re not very busy. You don’t have to involve your employees, giving them enough time to relax and handle the office obligations.

Here are factors to remember when shifting from one office to another.

The Cost

You’ll have to factor in the cost of the move and other hidden costs involved in a relocation. First, understand why you need to move, whether it is to downsize the office or move into a more affordable space or a larger office as your operations expand.

Consider all the expenses involved from hiring a moving company, paying for new leases and agreements, taking care of space renovations, and other costs. In the first few months, you will have to handle surprise expenses to create a more comfortable environment for your employees and clients.

Your Employees Convenience

Suppose you’re moving a block away from your current office. In that case, the move might not significantly affect your employees and other stakeholders but relocating to a new town or region means that some employees might not handle the move and might opt to resign.

Think whether you want to let them go and look for talent in the new location, or you can accommodate their needs, such as helping them relocate and find stability in the new area.

Also, think about the convenience in the new location, such as enough parking space, accessibility while commuting on public transport, safety, and comfort. For instance, if some of the stakeholders fly in for business meetings, an office near an airport would be ideal.

The Client’s Convenience

Probably the most crucial consideration is your clients’ convenience and quality service delivery. If you highly depend on walk-in clients, a move far away from the current setup might discourage some clients.

However, if it’s not too far, encourage them to visit the new premises. Patiently make them understand why it was a better choice. For instance, probably the place is safer, easily accessible, more extensive and has a large parking area.

On the other hand, create a system that enables clients to make online orders and have them delivered to their preferred address. This will help you retain your old customers but make it effective, ensuring that you offer prompt deliveries.

As you think of ways to keep your clients happy, start informing them about the move and changes in advance. Don’t wait until the last minute to tell them that you’re shifting. Psychologically prepare and make the experience fun and something to look forward to.

Think of How to Attract More Clients in the New Region

As much as you’re trying to keep the old customers, not all of them will stick with you as the business shifts location. You’ll have to make sure you compensate for a drop in clients by attracting new ones. Think of marketing strategies that announce the relocation, offer discounts and gifts.

Additionally, make it more appealing to the community within the area. You might also want to interact more with the locals, get to know their needs, how your business can impact their lives, and strive to offer quality products.

Consider Your Long-Term Goals

As you move into the new location, look at your company’s growth trajectory. When you plan to increase your workforce three to four times more than what you have right now, it means that you need to move to a location where you can easily access the required workforce and space to accommodate the added operations.

However, when your business deals with professionals such as developers, lawyers, marketers, and accountants, it’s easier to get the desired labor pool in any location.

Sometimes a relocation can affect businesses’ profits as you try to find your footing in a new region. Be prepared for the added expenses, slowed business, and other challenges you might encounter as you try to understand a new market or find the required workforce.

However, it might end up being the most outstanding business decision you’ve ever made.

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