Moving your office set up from one location to another can be a very stressful experience. This is because it can be both a lengthy project and there are so many different aspects to manage simultaneously for things to be successful.
Luckily you can find a step by step guide that helps keep office relocation stress to a minimum, below. Read on to find out more.
Step 1: Do Your Homework
First of all, for a successful office location with a minimum of stress, you will need to do your homework. This means making sure that the new location you have chosen meets your requirements in every way.
One requirement that you will need to pay particular attention to is size. You will need to make sure you have enough room for all your needs, including workstations, offices and meeting rooms. If you are still using paper storage you will want to make sure that you have space for filing cabinets as well.
Another issue that you need to pay attention to is the location of your new building. After all, choosing a site that will make it tricky for your employees to get to work on time, will significantly impact your business. The good news is that with tools like this direction matrix api you can do the calculations beforehand and check that the location you like is suitable. All you need to do is enter the coordinates of your potential news office location, and the homes of your employees! It couldn’t be easier.
Step 2: Audit Before You Move
The second step that you need to take to minimize hassle when moving offices is to audit your current premises. This means making a detailed list and plan of all the equipment you have, as well as their specific height, width and depth measurements. This data is important for two reasons. The first is that it helps you to plan out the layout of your new office. Secondly, it will help you estimate how many trucks you will need to complete the move swiftly and effectively.
Step 3: Pack Properly
Some firms choose to let their removal companies do the packing of the items that need to be transported to the new site. However, if you choose to get your team to do it there are a few things you need to remember.
First of all, don’t let your team lift or move anything heavy, as you will not be insured for this and can end up in a lot of trouble. Secondly, be sure to supply your team with the proper packing materials including parcel and electrical tap, as well as sturdy plastic and cardboard boxes. Additionally, padding materials like bubble wrap and other things that will cushion any impact should it occur are vital.
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Step 4: Get Set Up As Soon As Possible
Once your removal team has delivered your items to your new site, you must get things unpacked and set up as soon as possible. The benefit of this is that it will reduce downtime and allow you to begin trading again.
To that end, making sure each box and item is labeled with its new location, and that each team is responsible for unpacking and putting away the items in their own boxes can help.